Family Experience Specialist: Call Center-Customer Service & Enrollment
Mission Viejo, CA
Part Time to Full Time
Student (College)
Family Experience Specialist
Call Center — Customer Service & Enrollment — Mission Viejo and Rancho Mission Viejo, California
Our instruction is held to a defined standard. Instructors are trained to a curriculum, observed on the deck, and evaluated against it. We are applying the same discipline to the front of the house.
The Family Experience Specialist on our call center team is accountable for how families are received on the phone and by email. For most families, this is their first contact with Evolution, and it decides whether they ever walk through our door. If you have worked as a call center agent, customer service representative, scheduling coordinator, reservations agent, or inside sales associate, this is that role at Evolution.
Mission Viejo — 23854 Via Fabricante, Unit G4, Mission Viejo, CA 92691
Rancho Mission Viejo — 28206 Airoso Street, Rancho Mission Viejo, CA 92694
Call Center — Customer Service & Enrollment — Mission Viejo and Rancho Mission Viejo, California
Part-Time and Full-Time | $18.00/hour to start, $20.00/hour after one year
Evolution Swim Academy has taught Orange County to swim since 2005, when we began with one instructor and one lesson at a neighborhood pool in Ladera Ranch. We now operate two purpose-built facilities and serve more than 2,000 families each week. We are building the best-in-class hospitality team and if you qualify, we would be honored to meet you.Our instruction is held to a defined standard. Instructors are trained to a curriculum, observed on the deck, and evaluated against it. We are applying the same discipline to the front of the house.
The Family Experience Specialist on our call center team is accountable for how families are received on the phone and by email. For most families, this is their first contact with Evolution, and it decides whether they ever walk through our door. If you have worked as a call center agent, customer service representative, scheduling coordinator, reservations agent, or inside sales associate, this is that role at Evolution.
RESPONSIBILITIES
- Answer incoming calls promptly and professionally, and resolve the request on the first contact wherever possible.
- Return voicemail and respond to email the same day.
- Convert inquiries and trials to enrollments: assess the family’s needs, recommend the appropriate program and class, and schedule the family’s first lesson.
- Follow up with families who have inquired or visited but not yet enrolled.
- Resolve enrollment, scheduling, make-up, and billing requests in our system, with professionalism and accuracy.
- Confirm details with trial families in advance of their first visit and coordinate with the front of house team at each location.
- Handle customer concerns directly, resolve what is within your authority, and escalate the rest without delay.
- Keep accurate records of every conversation, commitment, and follow-up.
OUR STANDARD
Customer service responds to what a family asks for. Hospitality anticipates it.- Families are greeted by name wherever possible and never put on hold without being asked.
- Calls are answered promptly. Voicemail and email are returned the same day.
- A family receives an answer, not a transfer, wherever the answer is ours to give.
- A concern is owned by the person who hears about it first.
- What is promised to a family is recorded and followed through.
- A family who calls us is never passed between people to tell their story twice.
QUALIFICATIONS
- Eighteen years of age or older.
- Prior experience in a service environment with a defined standard: hotel, resort, restaurant, private club, spa, or retail. Front office, childcare, or teaching experience is also relevant.
- Composure under volume, and in difficult conversations with parents.
- An excellent telephone manner, and clear, correct written English for email.
- Accuracy with records, schedules, and payments, and the ability to learn new software quickly.
- Reliable attendance and punctuality.
- Conversational Spanish is an advantage.
SCHEDULE
Part-time and full-time schedules are available. Indicate which shifts you are available for.- Monday to Thursday, 8:30am – 5:00pm
- Monday to Thursday, 10:30am – 7:00pm
- Friday, 8:30am – 5:00pm
- Saturday and Sunday, 8:00am – 1:00pm
COMPENSATION AND ADVANCEMENT
- $18.00 per hour to start.
- An increase of $0.50 per hour every three months through the first year, reaching $20.00 per hour at twelve months. Increases continue thereafter.
- Paid initial training and paid quarterly training.
- Consistent weekly hours.
- Promotion to Senior Front of House after two years for team members who meet our criteria.
TO APPLY
Submit your application here. Qualified candidates will be contacted for a brief phone conversation, followed by an in-person interview at the location you are applying to.Mission Viejo — 23854 Via Fabricante, Unit G4, Mission Viejo, CA 92691
Rancho Mission Viejo — 28206 Airoso Street, Rancho Mission Viejo, CA 92694
Physical requirements: primarily seated work on the telephone and computer in a busy, moderately loud environment, with occasional lifting of supplies up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Evolution Swim Academy is an equal opportunity employer.Apply for this position
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